Who we are
Our website address is: www.matthewpennycook.co.uk
This page explains how we collect and use personal data, the legal basis for doing so and provides information about your rights in respect of your personal data.
This is separate to how the national Labour Party uses your personal data and you should refer to their privacy policy for further information about this: www.labour.org.uk/privacy-policy
The Office of Matthew Pennycook MP is the data controller as defined under the General Data Protection Regulation (“GDPR”) and responsible for your personal data (referred to as “we”, “us” or “our” in this privacy policy).
Our contact details
Name: Office of Matthew Pennycook MP, Member of Parliament for Greenwich and Woolwich
Address: House of Commons, London, SW1A 0AA
Phone Number: 020 7219 6280
Email: matthew.pennycook.mp@parliament.uk
Purpose of this Privacy Policy
This privacy policy aims to give you information on how we collect and process your personal data through:
- your use of this website (including, but not limited to, any data you may provide through this website by, for example, signing up as a to receive communication’s on Matthew Pennycook MP parliamentary and constituency activities);
- engaging with us on third party websites and platforms (including, but not limited to Facebook, Twitter and Instagram);
engaging with us for assistance (casework).
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy policy, together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you. We want you to be fully aware of how and why we are using your data.
This privacy policy supplements other notices and privacy policies (such as wording that may feature on our website alongside options to subscribe to newsletters and other communications) and is not intended to override them.
The type of personal information we collect
The Office of Matthew Pennycook MP will only collect and use personal information for the specific purpose for which it has been obtained.
Personal data, or personal information, means any information from which your individual identity could be discerned. It does not include data where the identity has been removed (anonymous data), or data related to deceased individuals.
When submitting sign up forms on this website, you may be asked for personal information. In each case, we will ask for your consent to use your information, and we will only use it for the purposes for which you provide it.
We currently collect and process the following information:
- Names and email addresses of individuals who submit this information in the ‘Sign Up’ form to receive emails from Matthew Pennycook MP to receive news and updates about his Parliamentary work.
- Names, Addresses, Email Addresses, Telephone Number(s), Date of Birth, National Insurance Numbers, Home Office Reference Numbers or any other reference numbers relating to specific casework, of individuals who contact the office for assistance (casework).
How we obtained your personal information and why we hold it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
Provided by you – directly
- Because you have submitted information through a form on our website.
- Because you have provided information when contacting the office of Matthew Pennycook MP for casework.
Provided by you – indirectly
- Your name and address is legally taken from the electoral register, in order for us to participate in the democratic process;
Legal basis to process personal data
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
- Your consent. You are able to remove your consent at any time. You can do this by contacting matthew.pennycook.mp@parliament.uk
- Legal entitlement. MPs have a legal entitlement to your name and address from the electoral register, even where you have asked not to be contacted.
- Public task. This may be used where we process personal data in the public interest (which has a clear basis in law).
- Legitimate interests. We may contact you by post using this lawful basis, but we always ensure we balance your rights and freedoms against our proposed legitimate interest.
How we store and retain your personal information
Your information is securely stored at the Office of Matthew Pennycook MP.
We will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. We will delete all other personal data we no longer need in line with our internal retention policies.
We will regularly review the personal information we hold to ensure that its use is necessary and proportionate.
We will then securely and permanently dispose of your information by removing it electronically or shredding any physical copies.
Third party links
This website may contain links to other websites, or embedded content from other websites. We are not responsible for the content or privacy practices of these websites.
Information Rights
Under data protection laws, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
- You are not required to pay any charge for exercising your rights, though we may apply a basic administration fee where your information right is determined as being either “manifestly unfounded” or “manifestly excessive”. If you make a request, we have one month to respond to you, though an additional two months may be applied subject to the application of an exemption available to data controllers.
Please contact us at:
Matthew Pennycook MP, House of Commons, London, SW1A 0AA
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at: Matthew Pennycook MP, House of Commons, London, SW1A 0AA
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Changes to the Privacy Policy
We keep our privacy policy under regular review and will notify you of any substantive changes via this website. Any revisions to our privacy policy can be reviewed on this website and we encourage you to regularly check back for any updates about how your data is used.